Rhode Island Public Records

Rhode Island is the smallest state in the U.S. in terms of total area, but with a population of more than one million people, it is also one of the most densely populated. The state boasts a significant piece of American history, as one of the 13 Original Colonies and the 13^th state to join the Union in 1790. The state was first settled by former residents of the Massachusetts Bay Colony during the 17^th century, and played a significant role in the Revolutionary War a century later. Rhode Island public records offer a glimpse of the people who have lived and died in this state for generations, and up to the present time.  

Finding Rhode Island public records is a relatively easy process, since many of the vital records for the state are held at a single government office, which is the Department of Health. Those who wish to dig deeper into the history of the state will also find a wealth of information through state archives. Before searching for public records in Rhode Island, keep these tips in mind:

Public Records Eligibility in Rhode Island

Rhode Island public records are classified as confidential, which means access to these documents is restricted to those with a “tangible interest” in the information. This typically encompasses the person on the document, if over the age of 18, immediate family members and legal representatives of any of these parties. Members of legally appointed genealogical societies and attorneys-at-law may also access documents if they show good reason or doing so. Those who need the information to protect a personal or property right, or those with an official court order, may also access vital records in Rhode Island.

The restrictions on these documents are in effect for a set period of time. Rhode Island birth and marriage records are considered confidential until 100 years after the date of the event.  Rhode Island death records become open to the public 50 years after the date of death.  After these time periods, the RI public records are available for viewing by the general public. Documents that date back this far are held at city or county offices where the event took place, or at the Rhode Island Historical Society.

Best Locations for a Rhode Island Public Records Search

The Rhode Island Department of Health is the best place to search for vital records in the state. This agency holds all birth, death, marriage and civil union documents for the state, dating back many years. The Department of Health provides access to such documents through in person requests and by mail. Mail requests may take a number of weeks to process; however, expedited service is also available for an additional charge.

All of the forms to request specific documents are provided through the Department of Health website. Requests can also be made without a form by listing all of the necessary information about the subject of the search, the event and vital information about the person making the request. Identification is required with all document requests, which includes any sort of government-issued identification that includes a photo of the individual. Copies of identification must be sent with mail requests. A signature is also required, which binds the researcher to the accuracy of the information submitted.

Online Public Records Availability in Rhode Island

Currently, the state does not make online Rhode Island public records available. The only methods for searching and retrieving documents are by mail and in person. Online forms are available to complete and submit, but they must be mailed to the agency, rather than emailed. The Rhode Island Historical Society does offer a few online resources, but they are more for academic purposes. Documents through this office also must be requested in person or by mail.